ETHICS IN PROCUREMENT

All procurement activities conducted with the following ethical standards:-

1. Avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications
2. Demonstrate loyalty by diligently following the lawful instructions, using reasonable care and only the authority granted
3. Refrain from any private business or professional activity that would create a conflict between personal interest and the interests of the Organization
4. Refrain from soliciting or accepting money, loans, credits or prejudicial discounts and the acceptance of gifts, entertainment, favours or services from present or potential suppliers, which might influence or appear to influence procurement decisions. Vendor paid visits or training for employees should not permitted unless stipulated as part of a formal contract
5. Handle information of a confidential or proprietary nature to the Organization and/or suppliers with due care and proper consideration of ethical and legal ramifications and regulations
6. Promote positive supplier relationship through courtesy and impartiality in all phases of the procurement cycle
7. Refrain from reciprocal agreements, which restrain competition
8. Know and obey the letter and spirit of laws governing the procurement function and remain alert to the legal ramifications of procurement decisions
9. Demonstrate support for small disadvantaged business, minority-owned businesses and others equal opportunities in all procurement activities
10. Do not use Organization systems for procurement of personal purchases, or use Organization buying power for personal benefit
11. Conduct international procurement in accordance with the laws, customs and practices of foreign countries, consistent with Organization policies and procedures and the above ethical standard